Samzec
  • Home
  • Tech News
  • Mobile
    • Android
    • IOS
  • Gadgets
  • PC
  • Social Media
    • Facebook
    • Instagram
    • Linkedin
    • Twitter
  • Tech Guides
No Result
View All Result
  • Home
  • Tech News
  • Mobile
    • Android
    • IOS
  • Gadgets
  • PC
  • Social Media
    • Facebook
    • Instagram
    • Linkedin
    • Twitter
  • Tech Guides
No Result
View All Result
Samzec
No Result
View All Result

How to Save Outlook Emails to A Flash Drive

October 5, 2022
5 0
How to Save Outlook Emails to A Flash Drive

Email is a crucial part of our lives and work. We rely on email to communicate with colleagues, family, and friends. However, emails including newsletters, media files, promotions, etc can take up a lot of space on computer hard drives and phones.

If you are running short on storage on your device, you need to free up space by transferring your outlook emails into a USB flash drive. Even if you are not running short on storage, you can still save outlook emails to a flash drive as a backup for later viewing.

This article will walk you through the process of saving your outlook emails to a flash drive which will free up space on your phone or computer. You will also learn to create a backup of your Outlook emails on a USB flash drive.

Table of Contents

  • Saving Outlook Email to Flash Drive
  • Can You Save Multiple Emails from Outlook Web App?
  • How to Save Multiple Emails or Folders from Outlook PC App?
    • Summary of the Procedure
    • How to save all emails in an Outlook folder
    • Why Save Emails to a USB Flash Drive
    • Backing up your emails to a flash drive has several advantages:
    • Conclusion
    • FAQs
    • How do I save Outlook emails to a hard drive?
  • How do I open Outlook emails that I have saved to a flash drive?
  • How do I password-protect my Outlook emails?

Saving Outlook Email to Flash Drive

To save an Outlook email to a flash drive:

First, open the email you want to save.

Then, click on the menu in the top right corner by clicking on the three horizontal dots (…).

Once the menu is open, find the ‘download’ option in it.

Click on the ‘download’ option which should immediately download your email in .eml format.

Now go to your downloads folder and find the email. The name of the downloaded file will be the same as the subject of the email.

Once you locate the downloaded email, copy or cut it and then paste it into your USB flash drive.

You can open this email in your outlook application on your PC.

Can You Save Multiple Emails from Outlook Web App?

Unfortunately, Microsoft Outlook Web App currently does not allow downloading multiple emails at once. If you want to save or download multiple emails into your flash drive, you will need to do that one by one.

However, you can multiple emails, folders, and sub folders from your outlook PC app.

How to Save Multiple Emails or Folders from Outlook PC App?

You can save more than one email, a folder, or a sub folder to save from your Outlook PC app.

To do so, open the application and login into it.

1. Go to your inbox and save all the emails in a single folder.

2. Then click on the ‘file’ option in the top left corner of the application.

3. Then click on the ‘open and export’ option. Once in the open and export option, click on the export to a file and select the ‘Outlook Data File (.pst)’.

4. In this menu, select the folder you want to save your Outlook email backup. Be sure to check the ‘include sub folders’ option to save the other folders in the main folder.

5. Then click ‘browse’ and select your USB flash drive as the destination folder. A dialog box with the ‘finish option will open. Click on it, set a password to encrypt your backup file, and you are done.

Summary of the Procedure

File > Open & Export > Import/Export > Export to a File > Click Next > Select ‘Outlook Data File (.pst) > Select the folder you want to save > Check ‘Include Sub folders’ > Click ‘browse’ and select your USB flash drive as the destination folder > select ‘finish’ and set a password to encrypt your backup file.

Now, head over to your USB flash drive and make sure that the backup file has been saved there.

If you want to open it, you will need to open your Outlook application, where you can read your emails through the ‘open file’. Since your email backup will be in .pst format, your system might not open it without the application.

How to save all emails in an Outlook folder

First, create a new folder by clicking on the ‘create new folder’ option in the bottom left of your outlook interface. Give the folder a name and hit enter.

Now, go to your inbox and select all the emails you want to move to the folder you have just created.

You can select multiple emails by CTRL + Right-Clicking on the emails.

Once you select all the emails, click on the ‘move to’ option from the top horizontal menu.

Clicking on the ‘move to’ option will open a window that will have your recently created folder.

Now, simply click on that folder and all your selected emails will be moved into it.

Why Save Emails to a USB Flash Drive

Well, you want all your emails to be safe and protected. You want a backup of them. Having them only online is risky and sometimes unreliable. It might get lost in the storm of all the emails in your inbox or it might be read by people who shouldn’t.

So in these circumstances, having a backup of all your Outlook emails in a USB flash drive gives you the peace of mind that comes only with having tangible privacy and security.

Create a backup, save all of your emails on a USB flash drive, store the flash drive in a protected place, and rest assured that all of your emails are safe.

Moreover, your email storage will also get relief if you delete your emails from your inbox and save them on a USB flash drive.

Tip: Encrypt your USB flash drive to keep your data safe.

Backing up your emails to a flash drive has several advantages:

It’s quick and easy to do.

You can have access to your emails wherever and whenever you want them. If you ever need to access your emails from another computer, you can do so by plugging in the flash drive.

If you lose access to your Outlook email inbox, you can always access your emails from the backup in the flash drive.

Overall, backing up your emails to a flash drive is a great way to protect your data.

Conclusion

That’s all there is to it! Following these steps, you can easily save your Outlook emails to a flash drive and import them into another email program.

FAQs

How do I save Outlook emails to a hard drive?

To save an Outlook email to a hard drive:

Open the email and click the File tab.

In the Save As dialog box, select the location where you want to save the File and click Save. Click Save As and choose the hard drive folder where you want to save the email.

How do I open Outlook emails that I have saved to a flash drive?

To open an Outlook email that you have saved to a flash drive, first, open the Outlook application. Then, go to File> Open > Outlook Data File. Select the File from your flash drive and click Open.

How do I password-protect my Outlook emails?

The best way to password-protect your Outlook emails is to encrypt them. To do this, you’ll need to first create a password for your email account and then enable encryption for your account. Once you’ve done this, all of your emails will be encrypted and can only be accessed with your password.

Samzec

AUTHOR

Sam is an accomplished writer, blogger and tech-savvy enthusiast. His passion lies in helping others understand the complexities of the latest and greatest in information technology.

He specializes in producing comprehensive, step-by-step guides that are designed to be easily followed by even the most novice user. Sam’s work has been featured across multiple blogs and websites and has helped countless individuals get the most out of their technology experience.

With over a decade of experience in writing about technology related topics and a degree in computer science, Sam is considered one of the leading experts on all things tech.

When he’s not writing or coding, he enjoys spending time with his family, playing guitar and exploring new places around the world.

Related Posts

copy-iTunes
Tech Guides

How to Copy iTunes Playlist to Flash Drive

by Samzec
September 20, 2022
tube-microphone
Tech Guides

What is a Tube Microphone?

by Samzec
September 15, 2022
How to Backup QuickBooks to Flash Drive
Tech Guides

How to Backup QuickBooks to Flash Drive

by Samzec
September 13, 2022
How to Record From DVR to USB Flash Drive
Tech Guides

How to Record From DVR to USB Flash Drive

by Samzec
September 8, 2022
How to Connect Microphone to Car Stereo
Tech Guides

How to Connect Microphone to Car Stereo

by Samzec
September 6, 2022
How to Connect Microphone to Speaker
Tech Guides

How to Connect Microphone to Speaker

by Samzec
August 30, 2022
Next Post
How to Backup QuickBooks to Flash Drive

How to Backup QuickBooks to Flash Drive

tube-microphone

What is a Tube Microphone?

copy-iTunes

How to Copy iTunes Playlist to Flash Drive

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Samzec

AUTHOR

Sam is an accomplished writer, blogger and tech-savvy enthusiast. His passion lies in helping others understand the complexities of the latest and greatest in information technology.

LATEST POSTS

OpenAI’s ChatGPT Strikes Fiery Debate on the Future of Work and the Power of AI

News: OpenAI’s ChatGPT Strikes Fiery Debate on the Future of Work and the Power of AI

December 15, 2022
Meta Employees to Recieve $2000 for Well-Being After the Company Slashed the Budget

News: Meta Employees to Recieve $2000 for Well-Being After the Company Slashed the Budget

December 15, 2022
Google Delays Banning AdBlocker Extensions from Chrome

News: Google Delays Banning AdBlocker Extensions from Chrome

December 13, 2022
Apple Be Slammed with a €6 M Euro Fine Over Data Breach

News: Apple Be Slammed with a €6 M Euro Fine Over Data Breach, CNIL Advised

December 13, 2022
Tweet Character Limit to Increase from 280 to 4000, Elon Musk Confirms

News: Tweet Character Limit to Increase from 280 to 4000, Elon Musk Confirms

December 13, 2022
what-does-GMFU-meaning-in-text-and-on-nstagram

What Does GMFU Meaning in Text and on Instagram? (Examples)

December 9, 2022
how-to-rearrange-instagram-posts-step-by-step

How To Rearrange Instagram Posts Step By Step

December 9, 2022
Best-time-to-post-on-linkedIn-and-does-it matter

Best Time to Post on LinkedIn and Does it Matter?

December 9, 2022
Samzec

© 2020 to 2023 Copyright reserved Samzec.com

Quick Links

  • About Us
  • Terms Of Use | Samzec
  • Privacy Policy
  • Posting
  • Write For Us

Follow Us

No Result
View All Result
  • Home
  • Tech News
  • Mobile
    • Android
    • IOS
  • Gadgets
  • PC
  • Social Media
    • Facebook
    • Instagram
    • Linkedin
    • Twitter
  • Tech Guides

© 2020 to 2023 Copyright reserved Samzec.com